How it works
From open shift to covered rota — without the group chat
RotaBridge gives admins one place to publish shifts and workers one place to claim them. Here's exactly how it works for both sides, what the key features do, and what to expect after you sign up.
How RotaBridge works
Four steps to replace the group chat. Same login for admins and workers — the app routes each person to the right place.
- Admin
Add your sites and roles
Create each location in Admin → Sites and define job types in Roles. Takes a few minutes before your first shift.
1 - Admin
Publish a shift
Pick the site, role, time, and rate. Publish instantly or save as draft until you're ready.
2 - Worker
Workers claim open shifts
Your team sees eligible shifts in the worker app and taps to claim. Email keeps everyone in the loop.
3 - Admin
Approve cover
Review pending claims, approve one worker, and the shift is assigned. Full history, no guesswork.
4
Workers join free via your organisation's invite link — share it on WhatsApp, email, or however you already reach your team.
Two sides, one simple flow
Admins and workers use the same login — the app routes each person to the right place.
- 1
Create your organisation
Sign up in a couple of minutes. You become the admin — no credit card needed to start on the free plan.
- 2
Add sites and roles
Set up each location where work happens (store, client address, ward, depot) and the job types your team covers (cleaner, carer, driver, supervisor).
- 3
Invite your team
Copy your organisation's invite link from the dashboard and share it however you already reach people — WhatsApp, email, or SMS. Workers register for free.
- 4
Publish shifts
Pick the site, role, time, and pay rate. Publish instantly or save as a draft until you're ready. Only workers registered for that role see it.
- 5
Approve cover
Review who claimed a shift and approve one worker. They get an email confirmation and the shift is assigned — with a full history you can check later.
- 1
Join with the invite link
Tap your organisation's link, register with your name and email, and pick the roles you can cover. It's completely free for workers.
- 2
See eligible shifts
Open shifts for your roles appear in the worker app. No more scrolling a busy group chat to find what's still available.
- 3
Claim a shift
Tap to claim the shifts that suit you. Depending on the setup, your claim is either confirmed instantly or sent to the admin for approval.
- 4
Get confirmed
You're notified by email once a shift is yours. Your schedule stays clear and up to date — everyone knows who's covering what.
Key features, in plain English
The handful of concepts that make RotaBridge tick.
Invite link
A single shareable link per organisation. Anyone who registers through it joins your team — no manual account creation.
Approval vs instant claim
By default, claims wait for your approval so you stay in control. For trusted, eligible workers you can enable instant-claim so cover is confirmed the moment they tap.
Drafts
Not ready to publish? Save a shift as a draft and release it when the details are final.
Audit trail
Every claim, approval, and assignment is recorded, so you can always see who covered a shift and when — no guesswork if questions come up.
What RotaBridge is not
We do one job well — filling unassigned shifts fast. To keep it simple, these are intentionally out of scope:
- Full payroll or wage processing
- Time tracking and clock-in / clock-out
- HR records, contracts, or holiday management
- Building an entire rota from scratch
Not sure if RotaBridge fits your business? Email us at info@rotabridge.com and we'll help you decide.
Bridge the gap between open shifts and covered rota
Set up your organisation in minutes. Add a role, a site, share your invite link, and publish your first shift — free.